Apha

Resources for Show Managers, Secretaries, and Sponsors

Welcome to APHA’s Show Producer resource page.

From APHA show types and approval to results submission and helpful resources, this page has everything you need to run your APHA sanctioned show!

All show related forms and applications can be found on the Show Forms page.

Several inflation-prompted rule variances have been made for 2022 and 2023. In addition, several new show rules are in effect beginning January 1, 2023. They are summarized below and reflect rule changes or clarifications passed during the 2022 Convention. Full rule text is available in the current APHA Rule Book, which is available online. Finally, show managers, secretaries, or producers should be submitting all show approval applications through the ShowDay platform unless paying by check or using an existing credit on file from the Association.

  • Temporary Judge Rule Suspensions:
    • Judges may judge the same show that they judged in 2021, 2022 and 2023. Rule JU-000.D.3.
    • Judges may judge more than two shows per state in the U.S., Canadian provinces, or countries in Europe during 2022 and 2023. Rule JU-000.D.2.a
    • Judges may judge a show that is within 200 miles of another show within 30 days of each other. Rule JU-000.D.1.
    • All other judge rules concerning judging APHA events remain unchanged.

    Temporary Show Management Rule Suspensions:

    • Expanded concurrent judging will be permitted per the below revision. Rules SC-105.B.1 and 2.
      • Halter, Color Classes, Longe Line, Reining, Ranch Classes, Western Riding, Pleasure Driving, Utility Driving, Over Fences Classes, Speed Classes, Cattle Classes, Rail Classes, Trail, In-Hand Trail may be approved on the same date and judged simultaneously.
      • Showmanship, Hunt-Seat Equitation, Western Horsemanship may be approved on the same date and judged in split arenas with separate courses/patterns. If rail work is requested by any judge in Hunt-Seat Equitation or Western Horsemanship, exhibitors will do rail work one time to all judges.
    • A main judge may be used for more than two shows when tabulating the Top 20 Awards. Rules SC-045.A.1., AM-060.C, AM-230.A.3, YP-055.C
    • All other show rules concerning APHA events remain unchanged.
  • The full list of rules that had been temporarily suspended can be found here.

The following show rule changes will be in effect January 1, 2024:

  • Expanded concurrent judging will be permitted per the below revision. Rules SC-105.B.1 and 2.
    • Halter, Color Classes, Longe Line, Reining, Ranch Classes, Western Riding, Pleasure Driving, Utility Driving, Over Fences Classes, Speed Classes, Cattle Classes, and Rail Classes may be approved on the same date and judged simultaneously.
    • Trail, In-Hand Trail, Showmanship, Hunt-Seat Equitation, Western Horsemanship may be approved on the same date and judged in split arenas with separate courses/patterns. If rail work is requested by any judge in Hunt-Seat Equitation or Western Horsemanship, exhibitors will do rail work one time to all judges.
  • The Off Pattern (OP) rule for Novice and Walk/Trot divisions will be removed in all classes. Rule SC-250
  • Green Ranch Riding, Ranch Rail Pleasure, Ranch Pleasure, and Ranch Trail classes will be added to the APHA approved class list. Rule SC-304
  •  Competitive Trail Horse will be removed from the rule book and the list of APHA approved classes. Rule SC-312
  •  Novice Amateur or Novice Youth may not have earned more than 75 points in any division (excluding W/T) to be considered Novice Eligible in a category. Rule AM-205 & YP-205
  •  The maximum number of allowed obstacles in the Walk/Trot Trail classes will be increased from eight to ten. Rule AM-300, YP-109, & YP-110
  • Clerical errors must be corrected before the results are submitted to APHA. If such a correction must be made to judge scoresheet or placing card after the judge is no longer at the show, signatured corrections must still be made, either physically or electronically. Rule JU-000

The following show rule changes are in effect April 1, 2023:

  • A main judge may be used for more than two shows when tabulating the Top 20 Awards. Rules SC-045.A.1., AM-060.C, AM-230.A.3, YP-055.C
  • Show approval application form(s) shall be postmarked to the APHA at least ninety (90) days prior to the first day of the show, regardless of show location, and applications should be submitted electronically. Rule SC-090.C
  • Show management may submit scoresheets electronically. Rule SC-125.A
  • Show management should post scoresheets for exhibitors to view (electronically or a photocopy) after each class to allow riders to evaluate their performance. Rule SC-160.S.6
  • Credit will be given to horses that are shown in close proximity to the rail in Hunter Under Saddle. Rule SC-205.G
  • Judged Roping has been added to the list of classes that can be judged using a Restricted Judge, which will be an individual with a current APHA membership who is certified with a recognized judged roping organization approved by the APHA. Rule JU-000

The following show rule changes are in effect January 1, 2023:

  • APHA Show Secretaries must complete the APHA approved Show Management Certification (excluding Zones 12, 13, and 14) in order to act in the capacity of show secretary. This certification can be found at horseiq.com (SC-115.A)
  • 3-Year-Old & Older In-Hand Trail and Longe Line are new classes for Zones 12, 13, and 14 only. (SC-196 & SC-197)
  • Ranch Rail Pleasure can be split into Junior and Senior age classes in the open division. (SC-303.A)
  • There is no longer a fine for losing a hat during the run for speed events (SC-290.D.6, SC-295.C.5, SC-296.C.1, YP-080.L.1, YP-140.A.2, & AM-125.E.1)
  • Judges may no longer ask for the mount or dismount in Hunt Seat Equitation. (AM-110.E.1 & YP-115.E.1)
  • Amateur Remuneration Restriction clarified to state that in the case of non-related exhibitors showing the same horse, exhibitors should pay their own entry fees but may evenly split shared expenses (travel, stalls, etc). (AM-010.2.c)
  • Amateur Limited Working Cow Horse (Boxing) rider eligibility changed from having shown down the fence less than 3 times to having not earned more than $750 in fence work classes.(AM-141.A.1)
  • In Ranch classes, only one rein must be crossed over the neck and held with two hands, and closed reins (example mecate) may be used with a snaffle bit, as is allowed in reining and working cow horse. (SC-240.B.1)
  • Ideal Ranch Horse Gait descriptions moved from Ranch Pleasure to their own section to define the ideal ranch horse gaits for all ranch classes. (SC-301.G)
  • Clarifications made to the following ranch class penalties: Ranch Cow Work (SC-301.E.c.6.c), Ranch Trail (SC-301.E.b.15), Ranch Reining (SC-301.E.1.d.6), Ranch Riding (SC-302.F)
  • Ranch Cow Work time limit changed to 1 min 45 sec to match other associations. (SC-301.E.c.5)
  • Ranch Cow Work new cow instructions clarified for judges. (SC-301.E.c.2.a)

Certified APHA Show Management has completed the APHA Show Management Certification found on HorseIQ.com. This certification is required for all APHA Show Secretaries beginning in 2023 and is highly recommended for Show Managers and Sponsors. Certification must be renewed yearly.

Use the sort, search, and page functions to view!
Last Name
First Name
Email
Date Certified
Date Expired
RhodesEmmaemmasrhodes@gmail.com9/29/20229/29/2023
GageDianedmgage@live.com10/11/202210/11/2023
StruzzieriLeahnyequine@aol.com10/13/202210/13/2023
WestphalCindywestphal@partnercom.net10/15/202210/15/2023
PrehodaShellyshellyprehoda62@gmail.com10/17/202210/17/2023
FadelMarlamarlafadel@yahoo.com10/21/202210/21/2023
GrahamDianewillsblue@yahoo.es10/31/202210/31/2023
KooimanChristinacgk112@gmail.com10/31/202210/31/2023
MiddletonTeenatmiddle@aol.com11/11/202211/11/2023
VorraberJohannajohanna@vorraber.at11/18/202211/18/2023
McCloskeyAnnettecentraltexasstockhorse@gmail.com11/19/202211/19/2023
LepkaHynekhyle@seznam.cz11/27/202211/27/2023
GoodaleElizabethegilfillin@gmail.com11/29/202211/29/2023
SnablovaLenkalenka.snablova@seznam.cz12/3/202212/3/2023
SnappTimtsnapp@americanbus.com12/4/202212/4/2023
RettgerTammytriplemjstables@yahoo.ca12/5/202212/5/2023
RhyneKelseyknichols06@yahoo.com12/5/202212/5/2023
LeithCaryncrleith91@gmail.com12/13/202212/13/2023
MellusMarniemqhorses@digis.net12/14/202212/14/2023
LayCarmencarmenlay8701@gmail.com12/15/202212/15/2023
SchroederDebmotherdeb9@hotmail.com12/18/202212/18/2023
FreibergSabrinahorseshow4u@gmail.com12/23/202212/23/2023
LunanKarenshwoyourhorse@aol.com12/29/202212/29/2023
MichaelsLindalinmichaels05@gmail.com12/29/202212/29/2023
PalmerAmandaamandacpalmer206@gmail.com12/29/202212/29/2023
EllisToritorri.ellis@robeson.k12.nc.us1/3/20231/3/2024
MullenCandissox0031@msn.com1/4/20231/4/2024
LoweSuesuelowe3@hotmail.com1/5/20231/5/2024
NewtonKariknewton@knewt.ca1/5/20231/5/2024
NorbaekHeidihilltopranch@gmail.com1/6/20231/6/2024
RedmondLoriloriaredmond@gmail.com1/7/20231/7/2024
McClearyTinatina.showentries@gmail.com1/8/20231/8/2024
UehlingCaitlyncaitlyn.uehling@yahoo.com1/12/20231/12/2024
KingTracytracyjkingtx@gmail.com1/15/20231/15/2024
CooperRebeccatrebeccaandtyler@gmail.com1/19/20231/19/2024
DanielsSusanshowsec@embarqmail.com1/20/20231/20/2024
FallsLindalindafalls1@aol.com1/20/20231/20/2024
LayVanessalayzlay1@aol.com1/22/20231/22/2024
StamatelakysIreneirene@apha.com1/24/20231/24/2024
CorleyKaitlynkaitlyn.corley@gmail.com2/1/20232/1/2024
CasagrandeCristinacasagrandecristina70@gmail.com2/5/20232/5/2024
DeLongAshleyophcentries@yahoo.com2/7/20232/7/2024
MendesJennifermjmshowservices@gmail.com2/7/20232/7/2024
ChartersShawnchartersconsulting@gmail.com2/8/20232/8/2024
GloverCathycathyglover@telus.net2/8/20232/8/2024
BaerLindalmb.baer@gmail.com2/14/20232/14/2024
RosenbaumRonnaronnalr27@gmail.com2/14/20232/14/2024
WyrickJerryjwyrick300@ctechinternet.com2/21/20232/21/2024
NielsenTeritnielsen13@yahoo.com2/22/20232/22/2024
MorlanTheresatmorlanwhat@gmail.com2/25/20232/25/2024
Van Den Boomen-WeltenYvonneyvonnewelten@gmail.com2/25/20232/25/2024
WilsonShondashwilson555@gmail.com2/26/20232/26/2024
JohnsonTeresadesigntoy@aol.com2/27/20232/27/2024
ParkerDawndawndeyoung07@gmail.com2/28/20232/28/2024
AinleyNicknicnaen@gmail.com3/5/202304/12/2024
AuriemmaFrancescoFRA.AUR@GMAIL.COM3/5/202304/13/2024
BadiFerruccioinfo@badifarm.com3/5/202304/14/2024
BarrenbergAndreasandreas.barrenberg@phcg.de3/5/202304/15/2024
BoschmansJanjan.boschmans@telenet.be3/5/202304/16/2024
BubenzerStefanieinfo@stefanie-bubenzer.de3/5/202304/17/2024
CarderMichaelmick@carder.me.uk3/5/202304/18/2024
de JongMartinemjjong90@outlook.com3/5/202304/19/2024
ErnstRobertroberternst@yahoo.de3/5/202304/20/2024
GallitzendoerferAngelikainfo@chrom-ranch.de3/5/202304/21/2024
GehresConradturnier@chrom-ranch.de3/5/202304/22/2024
GrundInesInesgrund@gmx.de3/5/202304/23/2024
LavesKirsteninfo@reitverein-wenden.de3/5/202304/24/2024
Le ClerqJensjens.le.clerq@hotmail.be3/5/202304/25/2024
MajerusMarie-Paulempmajer@icloud.com3/5/202304/26/2024
MuirJanecarryonqh@aol.com3/5/202304/27/2024
OchranaJürgeninfo@pflege-in-kfb.de3/5/202304/28/2024
PavčecBrankobubinmali76@gmail.com3/5/202304/29/2024
RademacherChristinaoffice@jahnberge.de3/5/202304/30/2024
RiedeleThomasthomas.riedele@gmail.com3/5/202305/01/2024
RoussetAlyciaalycia.rousset@outlook.fr3/5/202305/02/2024
RyanHelenahryan@plantcert.com3/5/202305/03/2024
SalaMatteomatteo-sala1@hotmail.com3/5/202305/04/2024
SchulzStefanieSteffi.schulz1@t-online.de3/5/202305/05/2024
SchuurmanBarryschuurman.barry@gmail.com3/5/202305/06/2024
SelandMariannemarianne_seland@hotmail.com3/5/202305/07/2024
ShadmotRutirutishadmot@gmail.com3/5/202305/08/2024
ShadmotGiliGilishadmot@gmail.com3/5/202305/09/2024
SimulaMeerimeerinuskin@gmail.com3/5/202305/10/2024
SzarszewskaMagdalenatazil@wp.pl3/5/202305/11/2024
TartarinJuliejulie.tartarin2@gmail.com3/5/202305/12/2024
Van de KrolRoelieRoeliemuller@hotmail.com3/5/202305/13/2024
VanrusseltKennyvanrusselt.kenny@outlook.com3/5/202305/15/2024
Weber-ElsnerIsabellisabell.weber-elsner@phcg.de3/5/202305/17/2024
GouldCathykathy.saddleup@gmail.com3/6/20233/5/2024
MurrayAveryrimlak125@hotmail.com3/6/20233/5/2024
EarlChristinacearl1982@gmail.com3/8/20233/7/2024
DeVernieroBonniebonnied.horseshowsec@gmail.com3/11/20233/10/2024
WhittTamaratammie_whitt@hotmail.com3/14/20233/13/2024
Pettersson LundgrenYvonneyvonnelundgren630@hotmail.com3/16/20233/15/2024
WelinKimgosan_cleo@hotmail.com3/16/20233/15/2024
LambertonCaseyreining484@hotmail.com3/18/20233/17/2024
BockRoyrbock@oasisol.com3/22/20233/21/2024
FornessMichellebrokegirlsequine@gmail.com3/22/20233/21/2024
GuyattLesliem.l.guyatt@gmail.com3/26/20233/25/2024
ClepperTinaclep123@gmail.com3/29/20233/28/2024
JohnsonAlexandraalexandra6399@gmail.com3/29/20233/28/2024
HammackDouglasdoug.hammack@hotmail.com3/31/20233/30/2024
WebbAnnannwebb88@gmail.com3/31/20233/30/2024
AllenMagenmagen.aao08@yahoo.com4/1/20233/31/2024
CupplesSharishariconnected@gmail.com4/5/20234/4/2024
ButterfieldErynerynbutterfield@gmail.com04/09/202304/09/2024
LunnyDeirdradeirdralunny@gmail.com4/17/202304/12/2024
LaneHeidiheidi.horseshows@gmail.com4/24/202304/13/2024
FranklinHeathercowdog911@yahoo.com05/10/202305/10/2024
BerbeeTamera (Tammy)tberbee@msn.com05/15/202305/15/2024
RoyKarenklroy714@gmail.com05/15/202305/15/2024
TaftTracytltaft71@gmail.com05/30/202305/30/2024
HaywardMarthaoffice@easttexasstockhorse.com06/05/202306/05/2024
SlagerBriannabribri1402@gmail.com06/06/202306/06/2024
EngelbrechtJuliemphcsecretary@aol.com06/08/202306/08/2024
ThomasonJudyjathorses@yahoo.com06/23/202306/23/2024
SlagerBriannabribri1402@gmail.com06/27/202306/27/2024
DunkelAshtonashton@fwssr.com07/07/202307/07/2024
McMahonCherylCherylMc62@gmail.com07/09/202307/09/2024

APHA Approved Shows

Any individual or organization may host an APHA Single-judge, Two-judge, or Special Event. Only APHA Regional Clubs may host APHA multi-judged (3-4 judge) shows and Paint-O-Ramas. Only APHA Zone Coordinating Committees may hots APHA Zone-O-Ramas.

Guidelines for Approved APHA Shows can be found in the following sections of the current APHA Rulebook, and are summarized below:

  • SC-090. Show Approval
  • SC-095. Minimum Requirements for Shows
  • SC-100. Single-Judge Shows
  • SC-105. Multiple-Judge Shows
  • AM-075. Show Approval Rules
  • AM-080. Amateur Divisions
  • AM-245. Novice Amateur General Show Rules
  • YP-070. Class and Show Approval
  • YP-075. Youth Age Divisions
  • YP-245 Novice Youth General Show Rules

Steps to gaining APHA approval for your show:

  1. Verify available show dates and possible mileage conflicts by checking the online calendar of events.
  2. Determine what type of APHA show you would like to apply for. Rules for each show type are described below.
    1. 1-Judge Show
    2. 2-Judge Show
    3. Special Event
    4. POR
    5. ZOR
  3. Choose your judge(s) from the APHA Judges Directory.
    1. Remember: Judges cannot judge within 200 miles within 30 days, nor can judges officiate 2 consecutive times at the same show or set of shows.  View a sample Judging contract
    2. Restricted Judges may be used at APHA shows where the judge will only be judging certain disciplines. Restricted judges are not APHA carded judges, but are APHA members who are carded in the discipline association of the classes in which they are judging (ie: USDF for Dressage, NCHA for Cutting, NRHA for Reining, NRCHA for Working Cow Horse, ARHFA for Judged Roping, USEF for Over Fences, etc)
  4. Determine who your Show Sponsor, Show Secretary, and Show Manager will be.
    1. All three must have current individual memberships, the secretary and manager cannot be the same person (but either could also serve as show sponsor), and the secretary must have taken the APHA Show Secretary Certification. Memberships can be renewed on PH Central.
  5. Prepare a show bill or premium list to be submitted with your application.  Classes may be selected from the Approved Class Codes list also found on the Show Forms page.
  6. Submit the Show Approval Application and the applicable fees in PH Central. Remember: Show application fees are dependent upon the date of application submission. No show applications or changes to show information can be made less than 30 days before the first day of the show.

 

Fee Schedule: Per judge
Online Application           Fee
90 days or more before show date

$29.00

60-89 days

$108.00*

30-59 days

$188.00*

*includes late fee

  1. To avoid late fees, submit you application at least 90 days prior to your desired show date.
  2. Once your show has been approved, the secretary will be notified and sent additional information needed to host the show.  Changes to the show can be made up to 30 days prior to the first date of the showIf changes are required, email showapproval@apha.com.
  3. Planning for the future: If you plan on hosting your show again next year, please be aware that dates are assigned based on week numbers, as they fall in the calendar.  Week 1 includes the first Sunday in January. Click on the Three Year Calendar found on the Show Forms page to view show week numbers for the next several years. For example: Week 9 in 2022 was February 21-27; however Week 9 in 2024 will be February 26-March 3.  Calendar shifts occur and you must be aware of when it happens to ensure correct show dates are reserved.

Click on each of the show types below for more information.

Special Events

Special Events

Special events are a great option to get APHA classes added to a discipline specific event such as a Hunter/Jumper Show, Ranch Horse Show, Team Roping, Reining, Cutting, Dressage Show, etc. Please follow steps 1-7 above after reading the below requirements. Special events are applied for like any other type of APHA show, which can be found on the Show Forms page. Special Events do not have to abide by the show mileage restrictions if they do not hold any of the same classes as any show that is within 250 mi on the same date/weekend.

In order to be considered a Special Event, classes cannot be chosen from more than 3 Special Event Categories. If your desired class list does cover more than 3 Special Event Categories, consider holding a 1 or 2 Judge Show instead. There are no requirements as to what divisions must be held for each class or a minimum set of classes.

To make adding APHA classes to an existing show easier, APHA allows “Restricted Judges” instead of APHA carded judges to be used for judges who are only judging certain disciplines. The Restricted Judge must be an APHA member and carded in the discipline association of the classes they are judging ((ie: USDF for Dressage, NCHA for Cutting, NRHA for Reining, NRCHA for Working Cow Horse, ARHFA for Judged Roping, USEF for Over Fences, etc).

Special events do not maintain priority dates from year to year, so should be applied for as soon as possible each year.

Special Event Categories

  1. Special Event Category I: Halter, Ranch Horse Conformation, Color Class, Longe Line, (Yearling and 2YO), Longe Line (3YO & Older) (Zone 12, 13, 14)
  2. Special Event Category II: Barrel Racing, Pole Bending, Stake Race, Goat Tying
  3. Special Event Category III: Reining, Ranch Reining, Western Riding, Ranch Riding, Trail, Ranch Trail, Yearling In-Hand Trail, Yearling & 2-Year-Old In-Hand Trail, 3 Year Old & Older In-Hand Trail (Zone 12, 13, 14), Utility Driving
  4. Special Event Category IV: Hunter Hack, Hunt Seat Equitation Over Fences, Jumping, Preliminary Working Hunter, Working Hunter
  5. Special Event Category V: Breakaway Roping, Tie-Down Roping, Steer Stopping, Team Roping Heading, Team Roping Heeling, Timed Team Roping, Ranch Sorting, Team Penning, Cutting, Ranch Cutting, Working Cow Horse, Ranch Cow Work
  6. Special Event Category VI: Hunter Under Saddle, Pleasure Driving, Western Pleasure, Ranch Pleasure, Ranch Rail Pleasure
  7. Special Event Category VII: Showmanship, Hunt Seat Equitation, Western Horsemanship
  8. Special Event Category VIII: Ranch Horse Conformation, Ranch Pleasure, Ranch Trail, Ranch Reining, Ranch Cow Work, Ranch Riding, Ranch Rail Pleasure
  9. Special Event Category IX: Mounted Shooting
  10. Special Event Category X: Dressage
  11. Special Event Category XI: Competitive Trail Horse

Full guidelines for a Special Event can be found at SC-096. Special Paint Events and JU-000.C. Special Event Judges in the current APHA Rulebook.

1- & 2-Judge Shows

1-Judge and 2-Judge shows are fantastic for schooling and education based shows. Any individual or group in good standing with APHA can host these show types. Clinics can be held in conjunction with these show types and can use the show judge as the clinician. There are no minimum class requirements for these shows, and these shows are exempt from a number of show restrictions such as those that limit the number of times a judge can judge in a state/province/country in a season. However, these shows do have to abide by the mileage restriction rules. In addition, these shows maintain priority dates from year to year.

Full guidelines for Single-Judge Shows can be found at SC-100 and for Two-Judge Shows can be found at SC-105.B.1.

Paint-O-Ramas

POR’s can be hosted by APHA Regional Clubs only, and each club is restricted to hosting 2 PORs a year (exception: clubs in zone 10 may hold up to 4 PORs a year and Livestock Shows/State Fairs may hold one POR with up to 3 judges per year without APHA Regional Club Sponsorship). PORs can have 3-4 judges and must abide by all mileage restrictions, judge restrictions, and minimum class requirements. Clubs may co-sponsor PORs with other Regional Clubs in order to host a POR outside of their club’s boundaries.

Zone-O-Ramas

The purpose of the ZOR, or Zone Show, is to encourage clubs within a zone to coordinate and work together to promote a large show and to utilize any net proceeds to promote the American Paint Horse and Paint Horse activities in their respective zone. ZORs must be hosted by a Zone Coordinating Committee, and each zone is allowed one ZOR per year. ZORs can have a maximum of 6 judges and must abide by all mileage restrictions, judge restrictions, and minimum class requirements.

For Rules and Bylaws regarding Zone Shows and Zone Coordinating Committees, see SC-105.B.3: Zone Shows and Article VIII: Zone Coordinating Committees.

The following guidelines must be followed:

  • Form a Zone Coordinating Committee per Article VIII and SC-105.B.3 of the APHA Rulebook
    • The Zone Coordinating Committee will handle all of the business for the Zone Show and any other Zone business. The Zone show will not be approved until such time as the Coordinating Committee is formed.
    • Per Article VIII, the Organizational Zone Coordinating Committee will consist of an equal number of representatives from each state and/or regional club included in the zone that wishes to participate. Three per state is suggested. It is not mandatory for a state and/or regional club to participate. Each club, all National Directors with the zone and the Association must be contacted and given the opportunity to respond if they wish to participate. A staff representative or National Director may attend the zone meeting(s). Notification should be made at least 30 days prior to the organizational meeting.
    • Meeting/Officers
      • First Meeting
        • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
        • It is suggested that this meeting take place at least eight (8) months prior to the projected show date.
        • Elect officers.
        • Incorporate the By-laws of the Zone Coordinating Committee and take care of any other preliminary zone business.
      • Second Meeting
        • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
        • It it suggested that this meeting take place at least six (6) months prior to the projected show date. This meeting can take place immediately following the organizational meeting if in the first organizational year of the zone. Each club within the zone, all National Directors with the zone and the Association must be contacted at least 30 days prior to the meeting time.
        • Review and determine proposed Zone-O-Rama dates and locations and take care of any other zone business.
        • Subsequent to this meeting, write to each club and propose the date(s) and location, requesting their response of input into the date and location of the zone show to be in writing. Rule SC-090 shall apply.
  • Submission to the American Paint Horse Association. The following must be submitted to the Association annually:
    • A current year list of the Zone Coordinating Committee Representatives and Officers.
    • A copy of the Zone By-laws.
      • Copies of the letters sent to each club/state asking if they would like to co-sponsor the Zone-O-Rama Show and their responses.
      • Minutes from each of the two required meetings.
      • A copy of the annual financial report.
    • Zone-O-Rama Show Application
      • Show application should be filled out by Zone Coordinating Committee and sponsored by the Zone Coordinating Committee. The committee has the option to hire a professional show management group to conduct the show.
    • The following should accompany the application:
      • A letter from the Zone Coordinating Committee stating that they have approved the date and location of the Zone-O-Rama.
    • The Zone-O-Rama will not be listed in the Paint Horse Journal or online until all required submissions are received.

Suggested Timeline

  • A minimum of eight months prior to the show date
    • Hold the first meeting to establish a zone coordinating committee, elect officers and incorporate bylaws. Each club within the zone, all State Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.
  • A minimum of six months prior to the show date
    • Hold the second meeting to propose show dates and locations and to complete show application and required submissions. Each club within the zone, all State Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.
  • A minimum of three months prior to the show date
    • Submit application and all required submissions listed above.

CHAMPs Program Classes

The Challenged Horseman and American Paints Program for Independent and Support Exhibitors (CHAMPS) program was created to give our members with certain mental and physical challenges the opportunity to feel the joy of competition on their American Paint Horse and earn recognition for their accomplishments. CHAMPS classes can be added to any APHA approved event, held as a stand-alone APHA approved CHAMPS event, or held in conjunction with an event recognized by another organization such as US Para-Equestrian. Class results are submitted along with the rest of the APHA show results.

See the current APHA Rulebook or the PDF below for rules regarding CHAMPS classes. Exhibitors must have complete Diagnosis, Adaptive Equipment & Riding Ability, and Responsibility forms on file with APHA in addition to a current APHA membership in order to compete in CHAMPS classes. These forms must also be presented to the show office with class entries. CHAMPS forms can be found on the Show Forms page.

CHAMPS Rules

Validating Show Entries

A show secretary’s job starts well before the first horse steps onto the showgrounds. Time spent validating entries that are submitted before the show can help catch exhibitors with missing paperwork or those that are ineligible for classes they have entered so that they can be fixed beforehand and save both the exhibitor and show in frustration and wasted fees. APHA provides a number of tools to make this validation process easier.

The Show Management Services site is a great tool to help show secretaries ensure that exhibitors have all of the necessary paperwork in order (memberships, show cards, ownership/relation to owner/show leases) and catch any typos in names and numbers. Horses can be looked up to see who the owner is, what registry they are in, and what exhibitors are listed as a relation to the horse’s owner. Members can be looked up to see if they have a current membership and/or show card, and if they are currently suspended. Both of these search engines can also be used if a member does not remember their membership ID number or their horse’s registration number, as all of these fields must be completed in the results files for APHA to be able to accept them. The Member/Show Card Download takes you to our Digital Card Download page, which allows you to easily download the membership and show cards of any member if they cannot provide that to you themselves. The Show Results Upload can be used before the show to quickly check your entries for missing numbers, names that don’t match numbers, missing show cards, or missing ownerships, relationships, or leases.

Exhibitors who need memberships and/or show cards can either fill out temporary applications at your show, which you will submit with your results to be processed by APHA before the results, or can fill out the forms provided online on the Show Forms page. If you need these forms please email Show Approvals Manager Allyson Pennington at allysonp@apha.com.

Exhibitors who do not own, or who’s immediate family does not own, the horse they are exhibiting and are planning to show in a division with ownership requirements will either need to establish that the owner is immediate family (which you would record in the show results so that it can be added to the horse’s profile), or submit a transfer or show lease to APHA. Both of the latter must be submitted directly to APHA for processing before the show, as the ownership of the horse must be on file with APHA at least one day prior to the start of the show they are exhibiting at. Both of these can be filed for on PH Central. Show leases are not yet available on the Show Management Services site to be validated, and must be validated by having the exhibitor provide the show lease certificate, or by calling APHA during business hours to send the certificate if the exhibitor cannot provide it.

Submitting Results

Submitting your results electronically is the most efficient way for APHA to process the results and get them posted in a timely fashion. You may e-mail your results as long as they meet the requirements for sending results electronically. If you are using one of the approved software programs, the results are already formatted correctly. Contact the APHA Office at 817-834-2742 extension 410 for a list of approved software programs.

Show results with more than a 5% error rate will be returned to the show secretary for correction and resubmission, and late fees will be assessed. The Show Management Services site is a great tool to help show secretaries ensure that exhibitors have all of the necessary paperwork in order (memberships, show cards, ownership/relation to owner/show leases) and catch any typos in names, numbers, and class codes. Clean results enable APHA to process your show’s results quickly and provide better service to our members.

For more information regarding American Paint Horse Association approved shows contact the Show Approval Manager at showapproval@apha.com. A current list of Performance Department staff and their contact information can be found in the Staff Directory.

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