Resources for Show Managers, Secretaries, and Sponsors

Welcome to APHA’s Show Producer resource page.

*For information regarding show and judge rules and recommendations during the COVID-19 pandemic, visit the COVID-19 Updates page.

All show related forms and applications can be found on the Show Forms page.

APHA Approved Shows

Any individual or organization may host a single or two judged show or Specialty Event. Only regional clubs may host multi-judged shows, Paint-O-Ramas, and Zone-O-Ramas.

Guidelines for Approved APHA Shows can be found at SC-090. Show Approval, SC-095. Minimum Requirements for Shows, SC-100. Single-Judge Shows, SC-105. Multiple-Judge Shows, AM-075. Show Approval Rules, AM-080. Amateur Divisions, AM-245. Novice Amateur General Show Rules, YP-070. Class and Show Approval, YP-075. Youth Age Divisions, and YP-245 Novice Youth General Show Rules in the current APHA Rulebook.

Steps to gaining APHA approval for your show:

  1. Verify available show dates by e-mailing the Show Approval Manager.
  2. Fill out the Show Approval Application form found on the Show Forms page.
  3. Choose your judge(s) from the APHA Judges Directory.  Judges cannot judge within 200 miles within 30 days, nor can judges officiate 2 consecutive times at the same show or set of shows.  View a sample Judging contract.
  4. Hire a Show Secretary.
  5. Prepare a show bill or premium list to be submitted with your application.  Classes may be selected from the Approved Class Codes list also found on the Show Forms page.
  6. Submit your application with applicable fees to:

    APHA, attn: Show Approval
    PO Box 961023
    Fort Worth, TX 76161


Fee Schedule: Per show/judge
Application Submitted Members Non-Members
90 days or more before show date



60-89 days



30-59 days



*Includes Late Fee

  1. To avoid late fees, submit you application at least 90 days prior to your desired show date.
  2. Once your show has been approved, the secretary will be notified and sent additional information needed to host the show.  If you need to make show corrections, please fill out the Show Approval Correction Form found on the Show Forms page.
  3. Planning for the future: If you plan on hosting your show again next year, please be aware that dates are assigned based on week numbers, as they fall in the calendar.  Week 1 includes the first Sunday in January. Click on the Three Year Calendar found on the Show Forms page to view show week numbers for the next several years. For example: In 2011, July 2 and 3 fall into week #27. In 2012, June 30 – July 1 will be week #27. The calendar will shift a week in 2013.

APHA Approved Special Events

If you would like to host a special event (Over Fences, Ranch Horse Show, Team Roping, Reining etc) please follow steps 1-7 above after reading the below requirements. Special event application can be found on the Show Forms page.

Guidelines for a Special Event can be found at SC-096. Special Paint Events and JU-000.C. Special Event Judges in the current APHA Rulebook.

APHA Approved Zone Shows

The purpose of the Zone-O-Rama is to promote clubs within a zone to coordinate together a large show and utilize any proceeds to further promote the American Paint Horse and Paint Horse activities in their respective zone.

Guidelines for an approved Zone Show can be found at SC-105.B.3. Zone Shows and Article VIII, Zone Coordinating Committees.

The following guidelines must be followed:

  • Form a Zone Coordinating Committee as described in Article VIII and SC-105.B.3
    • Meeting/Officers
      • First Meeting
        • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
        • Elect officers.
        • Incorporate the By-laws of the Zone Coordinating Committee.
      • Second Meeting
        • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
        • Review proposed Zone-O-Rama dates and locations.
        • Write to each club and propose the date(s) and location (each club/state are allowed input into the date and location of the zone show). Rule SC-090 shall apply.
  • Submission to the American Paint Horse Association. The following must be submitted to the Association annually:
    • A current year list of the Zone Coordinating Committee and Officers.
    • A copy of the Zone By-laws.
      • Copies of the letters sent to each club/state asking if they would like to co-sponsor the Zone-O-Rama Show and their responses.
      • Minutes from each of the two required meetings.
    • Zone-O-Rama Show Application
      • Show application should be filled out by Zone Coordinating Committee and sponsored by the Zone Coordinating Committee. The committee has the option to hire a professional show management group to conduct the show.
    • The following should accompany the application:
      • A letter from the Zone Coordinating Committee stating that they have approved the date and location of the Zone-O-Rama.
    • The Zone-O-Rama will not be listed in the Paint Horse Journal until all required submissions are received.

Suggested Timeline

  • A minimum of eight months prior to the show date
    • Hold the first meeting to establish a zone coordinating committee, elect officers and incorporate bylaws. Each club within the zone, all State Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.
  • A minimum of six months prior to the show date
    • Hold the second meeting to propose show dates and locations and to complete show application and required submissions. Each club within the zone, all State Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.
  • A minimum of three months prior to the show date
    • Submit application and all required submissions listed above.

APHA Challenged Horseman Program (CHAMPS)

The Challenged Horseman and American Paints Program for Independent and Support Exhibitors (CHAMPS) program has been created to give our members with certain mental and physical challenges the opportunity to feel the joy of competition on their American Paint Horse and earn recognition for their accomplishments. Program rules and forms can be found on the Show Forms page and in the current APHA Rulebook.

Tips for Producing the Best Paint Show Possible

Verifying Exhibitor Eligibility

Show Management Database for Membership/Enrollment Verification

Show Posters

Submitting Results

Submitting your results electronically is the most efficient way for APHA to process the results and get them posted in a timely fashion. You may e-mail your results as long as they meet the requirements for sending results electronically. If you are using one of the approved software programs, the results are already formatted correctly. Contact the APHA Office at 817-834-2742 extension 778 for a list of approved software programs.

For more information regarding American Paint Horse Association approved shows contact the Show Approval Manager at showapproval@apha.com. A current list of Performance Department staff and their contact information can be found in the Staff Directory.


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