The Stallion Breeding Report

Think of the APHA’s Stallion Breeding Report as simply another tool the association uses to maintain the integrity of the breed. Though simple to fill out, this report provides invaluable documentation to ensure pedigrees are accurately recorded.

The Stallion Breeding Report is the stallion owner’s method of reporting which mares were exposed to his stallion during each breeding season. This information is valuable not only in the completion of foal registrations the following year, but also in monitoring the health of the APHA. Stallion breeding statistics are an effective barometer of activity for the coming year. An active breeding season reflects a healthy breed.

Online Stallion Breeding Report Filing

Complete your stallion breeding report online at PHcentral.com. The following items are required:

  1. User account at PHcentral.com, connected to the ID number under which the stallion is owned.
  2. Credit card on file for your PHcentral.com account.
  3. Current APHA membership.
  4. Stallion has already been enrolled/listed for breeding with APHA.

Submitting your stallion breeding report online is the fastest way to finish this process, and you’ll save money, too!
Click here to get started.

Filing Your Stallion Breeding Report by Mail

The Stallion Breeding Report form can be submitted to APHA online or by postal mail — the deadline for submission is November 30 of the breeding year (postmark date) to avoid late fees. Reports are processed on a first-come, first-served basis. Errors on the report or inaccurate fees will delay printing of the certificates. For Stallions standing South of the equator the deadline is on or before May 31 of the breeding year.

  • On the stallion breeding report, list the registered name and number of each mare exposed to your stallion, whether or not the mare conceived. Paint stallion owners should list all Paint, Quarter Horse or Thoroughbred mares. Quarter Horse and Thoroughbred stallion owners need list only the Paint mares exposed to their stallions.
  • Pinto, Arabian, or other breeds of mares need not be reported, because their foals are not eligible for registration with APHA.
  • If the mare exposed is a Paint mare whose registration application has not been completed, be sure to identify the mare by her sire, dam and work order number.
  • Include the appropriate “Method of Breeding” information on each mare. Pasture breedings can be reported as the first day the mare was put into the pasture and the day she was removed. Transported semen dates should be listed as the dates the mare was actually inseminated, not the shipping dates. Mare owners need to supply this information to the stallion owner.
  • Embryo transfer, hand breeding, and artificial insemination dates should be listed specifically by the first day of breeding and the last.
  • Preprinted breeder’s certificates are received by the November 30 deadline and are mailed to stallion owners whose Paint, Quarter Horse or Thoroughbred stallion bred one or more mares. These certificates contain the stallion and mare information, and the dates of breeding. All the stallion owner has to do is sign the certificate and forward it to the mare owner. The blank registration application can always be used as well.

Stallion Breeding Report tips

When filling out a Stallion Breeding Report, keep the following points in mind:

  • Review the report before mailing it to APHA. Does it contain complete, accurate information for each mare listed, including dates and the year of breeding?
  • Be sure the correct signature appears on the report. Even if a third party is standing the stallion, only the recorded stallion owner or authorized agent can sign the report.
  • If the stallion sells during breeding season, each owner is responsible for submitting a report reflecting the breedings occurring during his or her ownership.
  • If this is the first breeding season for the stallion, be sure the stallion listing fee has been included. QH/TB stallions must submit a Stallion Listing form and a copy of their registration certificate showing pedigree and ownership. The stallion must have DNA parentage markers on file and 6-panel genetic health test results on file with APHA from an APHA-approved lab before their foals can be registered. Forms are available at apha.com/forms/registration-forms.
  • Be sure to include proper fees with the report. Current fees always apply and can be found in the APHA Rule Book.
  • Submit early.