APHA

Sponsoring an APHA approved show

Any individual or organization may host a single or two judged show or Specialty Event. Only regional clubs may host multi-judged shows, Paint-O-Ramas, and Zone-O-Ramas.

Steps to gaining APHA approval for your show:

  1. Verify available show dates by e-mailing the Show Approval Manager or calling 817-834-2742, ext. 341.
  2. Fill out the Show Application & Instructions, and complete the class list after studying the Show Management Notebook.
  3. Choose your judge(s) from the Approved Judges list. Judges cannot judge within 200 miles within 30 days, nor can judges officiate 2 consecutive times at the same show or set of shows.View a sample Judging contract 
  4. Hire a Show Secretary.
  5. Prepare a show bill or premium list to be submitted with your application. View Minimum requirements.
     For a reference view Sample Show Bill 1  or Sample Show Bill 2 .
    Other classes may be selected from the Approved Classes/Codes list.
  6. If your show is offering futurities, you may want to complete the Futurity Form.
  7. Submit your application with applicable fees to:

    APHA, attn: Angie Willis
    PO Box 961023
    Fort Worth, TX 76161

     

Fee Schedule: Per show/judge
Application SubmittedMembersNon-Members
90 days or more before show date

$25.00

$75.00

60-89 days

$100.00*

$200.00*

30-59 days

$175.00*

$350.00*

*Includes Late Fee

  1. To avoid late fees, submit you application at least 90 days prior to your desired show date.
  2. Once your show has been approved, the secretary will be notified and sent additional information needed to host the show. If you need to make show corrections, please fill out the Show Approval Correction Form.
  3. Planning for the future: If you plan on hosting your show again next year, please be aware that dates are assigned based on week numbers, as they fall in the calendar. Week 1 includes the first Sunday in January. Click on the Three Year Calendar to view show week numbers for the next several years. For example: In 2011, July 2 and 3 fall into week #27. In 2012, June 30 – July 1 will be week #27. The calendar will shift a week in 2013.

If you would like to host a special event (Working Ranch Horse Competition, Team Roping, Reining etc) please follow steps 1-7 after reading these requirements for Special Events.

If you will be hosting a Zone Show, please read this additional info.

Quick Links
Show Application
Instructions
Show Approval Manager
Judges List
Judging contract
Minimum requirements 
Sample Show Bill 1  or  Sample Show Bill 2
Approved Classes/Codes
Futurity Form
Show Approval Correction Form
Three Year Calendar
Special Events

 

Zone Show Requirements

The purpose of the Zone-O-Rama is to promote clubs within a zone to coordinate together a large show and utilize any proceeds to further promote the American Paint Horse and Paint Horse activities in their respective zone.

Rule SC-105.B.3 Zone-O-Ramas

  1. Each zone is eligible for one Zone-O-Rama per year.
  2. Each Zone-O-Rama is limited to a maximum of six (6) judges on two or more consecutive days.
  3. Each Zone-O-Rama show must be coordinated and sponsored by a Zone Coordinating Committee consisting of representatives from each state and/or regional club of the zone.
  4. The Zone Coordinating Committee would be organized at a meeting consisting of an equal number of representatives from each state that wished to participate from that zone (three per state is suggested). It is not mandatory for a state to participate.
  5. The organizational meeting would elect officers and decide the number and manner of future representatives as well as the preliminary Zone-O-Rama business.
  6. Guidelines furnished annually by the Association must be followed for Zone-A-Rama show approval.

The following guidelines must be followed:

  • Form a Zone Coordinating Committee

a. The Zone Coordinating Committee will handle all of the business for the Zone-O-Rama show. The Zone Show will not be approved until such time as the Coordinating Committee is formed.

b. Per rule SC-105.B.3.d, the Zone Coordinating Committee will consist of equal number of representatives from each state that wishes to participate from that zone. Three per state is suggested. It is not mandatory for a state to participate. Each club/state, all National Directors within the zone and the Association must be contacted and given the opportunity to respond if they wish to participate. A staff representative or National Director may attend the zone meeting(s).

  • Meeting/Officers
  • First Meeting
    • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
    • Elect officers.
    • Incorporate the By-laws of the Zone Coordinating Committee.
  • Second Meeting
      • Set a meeting date and time with the Zone Coordinating Committee Representatives. Conference calls are acceptable.
      • Review proposed Zone-O-Rama dates and locations.
      • Write to each club and propose the date(s) and location (each club/state are allowed input into the date and location of the zone show). Rule SC-090 shall apply.
  • Submission to the American Paint Horse Association The following must be submitted to the Association annually:

a. A current year list of the Zone Coordinating Committee and Officers.

b. A copy of the Zone By-laws.

    • Copies of the letters sent to each club/state asking if they would like to co-sponsor the Zone-O-Rama Show and their responses.
    • Minutes from each of the two required meetings.
    • Completed show application.
  • Zone-O-Rama Show Application
  • Show application should be filled out by Zone Coordinating Committee and sponsored by the Zone Coordinating Committee. The committee has the option to hire a professional show management group to conduct the show.
  • The following should accompany the application:
    • A letter from the Zone Coordinating Committee stating that they have approved the date and location of the Zone-O-Rama.
    • All required submissions listed above in #3.
    • The Zone-O-Rama will not be listed in the Paint Horse Journal until all required submissions are received.

Suggested Timeline

A minimum of eight months prior to the show date, hold the first meeting to establish a zone coordinating committee, elect officers and incorporate bylaws. Each club within the zone, all National Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.

A minimum of six months prior to the show date, hold the second meeting to propose show dates and locations and to complete show application and required submissions. Each club within the zone, all National Directors within the zone and the Association must be contacted at least 30 days prior to the meeting time.

A minimum of three months prior to the show date, submit application and all required submissions listed above in #3.

If you have any questions, contact the Performance Department at 817/834-2742, extension 245.

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